Family Guidance
  • Pittsburgh, PA, USA
  • Salary
  • Part Time

Job SummaryHighly administrative and relational position responsible for all aspects of camp registration, including mailings, CampWise software management, recruitment efforts, communications, recording keeping, presence at pickup and drop off sites, and other aspects of camper registration.  Also responsible for retreat center administration including advertisement, booking, securing necessary paperwork, and hospitality toward rental groups.  Housing may be provided at camp during the summer as a part of the compensation.  This position is a part-time position with close to full-time hours in June, July and the beginning of August.


Essential Duties & Responsibilities:

  1. Provide all administrative support to Camp Director for summer camp and retreat center, including create and mail all camper materials, process registrations, coordinate busing, answer camp phone calls, create weekly spreadsheets and attendance manuals, and provide overall support for all things essential to the camping and retreat center programs.
  2. Provide hospitality, point-of-contact, facilities oversight and orientation, and other functions essential to retreat center operations when rental groups are present.
  3. Manage CampWise camp registration database software and manage software for retreat center registration.
  4. Process all registrations and medical forms/physicals, payments, and refunds for Promise Camp and for the Retreat Center.
  5. Create camp registration materials including introduction letters, registration forms, medical forms, packing lists, and etc. and make sure they're compliant with ACA standards.
  6. Oversee all parent, partner organization, and rental group communications including significant phone contacts, mail, email, and personal meetings.
  7. Be present at, organize, and oversee every camper pickup and drop off site throughout the camp season to secure payments, forms, and parental permissions.
  8. Develop and oversee funding for camp meals through the PA state summer feeding program.
  9. Possess a valid driver's license, reliable transportation, and appropriate insurance coverage and be willing to transport campers in the camp van.
  10. Other duties as assigned by the Camp Director.



  1. Be a committed follower of Jesus Christ.
  2. Possess some form of post-secondary education and proven administrative abilities.
  3. Ability to prioritize multiple diverse tasks with interruptions, have excellent communication, organizational, and administrative skills, able to work independently and as part of a team and with volunteers.
  4. Work well with deadlines and high-output projects.
  5. Professionalism including the ability to work with people of diverse backgrounds, cultures and personalities, keeping appropriate camp information confidential.
  6. Strong working knowledge of word processing, spreadsheet, database, and email computer software.
  7. General working knowledge of computers, printers, copiers, etc.
  8. The schedule flexibility and availability to complete the various activities and requirements with an irregular schedule.
  9. The ability to work effectively and efficiently from the Promise Camp office and Family Guidance HQ and to self-manage time and tasks with little direct supervision.


Cognitive Abilities

  1. The ability to get along with others and engage them in projects or activities.
  2. The ability to concentrate for extended periods of time.
  3. The ability to shift focus from one task to another.
  4. The ability to prioritize tasks effectively.
  5. The ability to remain calm in difficult situations.


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The employee is regularly required to:

  • sit at a desk or conference table;
  • use hands to finger, handle, or feel to operate the telephone or computer to manipulate other office equipment and supplies;
  • talk or hear when interacting with various individuals.

The employee is frequently required to:

  • reach with hands and arms for supplies, binders, and files.
  • stand when conversing with various individuals, making copies, and sending faxes;
  • walk throughout facilities, camp property, and public places;
  • stoop, kneel, crouch, or crawl to place items in or get items from low drawers or shelves;
  • lift and/or move up to 25 pounds, which may be: office supplies such as reams of paper, files, and forms.

Specific vision abilities required by this job include:

  • close vision, distance vision, depth perception, peripheral vision and ability to adjust focus when driving and when walking throughout facilities;
  • close vision for computer and paper detail work;
  • color vision when creating or reviewing graphs and color-coded spreadsheets or documents;
  • distance vision when leading or attending meetings and training sessions.


Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Family Guidance
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